Events Coordinator Boodle's
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28 St. James's Street SW1A 1HJ

Basic scope and purpose:

To provide efficient administrative support to the Private Dining & Events Manager, House Manager and Duty Managers. To deal with Members in a professional and helpful manner, in accordance with Club standards.

 

Hours of work:

As confirmed in your offer letter and employment agreement, your contracted hours of work are 40 hours per week (exclusive of meal breaks). You will work from Monday to Friday, 9-5pm but you may be required to work some evenings. 

 

The club reserves the right to vary these hours and start and/or finish times according to business requirements. 

 

 

Main responsibilities:

 

Private Dining & Events:

  • Handle private dining enquiries for events in the Club and No.27.
  • Liaise with Members regarding their food, drink and other requirements.
  • Conduct show-rounds as required. 
  • Liaise with Chef to ensure menus and prices are correct.
  • Assist in producing all table plans, place cards and menus.
  • Liaise with Club florist regarding floral arrangements.

 

Club Events:

  • Register Members and their guests for all Club Events.
  • Research and source speakers for Club Events.
  • Maximise opportunities to encourage functions to Members and up sell where possible.

 

Exhibitions & Theatres:

  • Arrange Members’ theatre trips, sending out all relevant information and ensuring all monies are received. 
  • Book theatre tickets and suitable transportation to and from the theatre and accompanying the Members when required.

 

Events admin:

  • Assist with the production of weekly function sheets for all events and attend weekly operations meeting.
  • Undertake training as required.

 

Communications & Marketing:

  • Produce all Club Event notices and lists of Attendees.
  • Design adverts for promoting Club events.
  • Assist in the production of the Newsletter, Website, e-shot and mail.
  • Produce Club notices and send to Members regarding events and monitor numbers and names attending to ensure numbers do not exceed the amount required.
  • Update the Club website with all Events and Diary dates.

 

Other requirements:

  • To comply with any reasonable request made by Management.
  • To assist with the training of staff as and when required.
Events Coordinator
Boodle's

Recruiter

Boodle's

Location

28 St. James's Street SW1A 1HJ

Salary

£24000-£26000 plus Staff Fund

Job Type

Full Time

Reporting To

Private dining and Events Manager

Closing Date

15 February 2025

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